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When and Where
  • 8/14/2024 9:00 AM CDT
  • 8/14/2024 5:00 PM CDT
  • 7/14/2024 11:45 PM CDT
  • In-person at Society of American Archivists
  • Chicago
  • IL
  • Christopher Prom
  • Ruby Martinez

This course WILL count towards the in-person requirement for the DAS program.

In-person course will run on August 14, 2024 (9:00 a.m. to 5:00 p.m. U.S. central time, in Chicago, Illinois.

ARCHIVES*RECORDS 2024 is listed as an individual stand-alone event in the Upcoming Events listing. You will be able to add the event to your order prior to checking out by clicking the "Add Another Registration" button.

Email is a chronicle of our time; over 4.1 billion people currently use email, and on an average day, 319 billion messages are sent and received. Confidential and convenient, it provides critical insight into the lives and decisions of institutions and individuals alike.

To enable future scholarship and research, libraries and archives must capture, preserve, and provide access to the evidence that email holds. Yet email’s complexity has prevented many archives from approaching this work in a systematic way. Email is a complicated interaction of technical subsystems for composition, transport, viewing, and storage. And archivists must build trust with donors that are turning over these potentially sensitive accounts, capture the collections from many locations, process the multitude of email records, meet privacy and legal considerations, preserve messages and attachments, and facilitate access. This one-day course is aimed at helping participants develop a programmatic means to understand, acquire, preserve, and provide access to born-digital correspondence.

Upon completion of this course, you'll be able to:

  • Describe the unique properties of email, and demonstrate knowledge of the effects those unique properties have on email preservation and access.
  • Identify and respond to challenges (legal, technical, and staffing) associated with programs to acquire, preserve and provide access to email records.
  • Use one or more email processing tools to classify, arrange, and describe a simple email collection.
  • Develop an email processing workflow, for potential implementation in their own repository.

Course Materials:

Course materials and exercises will be available on the SAA course site, but course instructors will also share a digital version during the course. Course materials include:

  • Three activity/exercise documents
  • Handout - Email Processing Workflow
  • Handout - Email Description Cheat Sheet

We encourage you to review and download course materials and exercises prior to class.

Who Should Attend: 

Repository managers, archivists, practitioners, and anyone responsible for the arrangement, description, and/or preservation of digital records. Registrants should have basic knowledge concerning digital preservation strategies. This course builds on others in the Digital Archives Specialist (DAS) curriculum including Basics of Managing Digital Records.

What You Should Already Know: No prior experience necessary.

DAS Tier: Tools and Services

DAS Core Competency: 

3. Formulate strategies and tactics for appraising, acquiring, describing, managing, organizing, preserving, and delivering digital archives.

4. Incorporate technologies throughout the archival lifecycle.

6. Employ standards and best practices in the management of digital archives.

If you intend to pursue the DAS Certificate, you will need to pass the examination for this course.

Fees: Early / Regular 

SAA Members: $239/$289

Employees of SAA Member Institutions: $299/ $339

Nonmembers: $339/$399